what to ask a manufacturer : sample letter

 
 

Sample Letter 1: (new designer)

Hello [contact at factory]

I am a new designer of [brand], a small women's wear label in [where you are located]. I am looking for a production facility to manufacture [your garment].

I have attached my sketches and a development matrix. I am looking for full development including fittings. I plan to produce [number of] pieces in each of[how many] styles, with [number of] sizes in each style for my first season.

I need the samples completed by [date] and full production completed by [date]

Is this something your factory can accommodate? If so, can you outline:

  • your processes
  • lead times
  • minimums
  • your preferred way to communicate (by phone or email)
  • when you can start work

Could you please supply 2-3 references for brands you have worked with that are producing similar quantities to myself? 

All the best,

[your name]


Sample Letter 2: (more experienced designer)

Hello [contact at factory]

I am the designer at [brand], a small women's wear label in [where you are located]. I am looking for a production facility to manufacture [your garment].

I have attached my tech pack, production matrix and images. I wish to produce [number of] pieces in each of[how many] styles, with [number of] sizes in each style.

My budget is $[X]/piece. I have patterns and samples and need only production

Is this something your factory can accommodate? If so, can you outline:

  • your processes
  • lead times
  • minimums
  • your preferred way to communicate (by phone or email)
  • when you can start work

Could you please supply 2-3 references for brands you have worked with that are producing similar quantities to myself? 

All the best,

[your name]